Privacy Policy

1. About us

2. What information we collect

3. Why we collect it and how we use it

4. How we protect that information

5. Who has access to this information

6. Your rights

7. Use of cookies

8. Changes to our privacy policy

9. Contact us

 

1. About us

Qubiz (the “Company”) is committed to maintaining a solid privacy protection for all its users. The following “Privacy policy” is designed to help you understand how we collect, use and protect the information your provide us.

The terms “we”, “us”, “our” refer to the company, its affiliates and subsidiaries. “You” refers to you, as a user of the website.

By using our website, you agree to our privacy policy and data collection process as described in this document. If you disagree, please stop using our website.

Also, this Privacy Policy applies only to information collected through our website. It does not apply to information collected offline or through other online channels.

2. What information we collect

We collect “Non-personally identifying information”and “Personal data”.

Non-personally identifying information consists of information that cannot be used to identify you as an individual, such as anonymous website use data, standard traffic data, general demographic information, and preferences you may submit. This information will never be associated with personally identifiable information and is collected via cookies.

We will ask for your cookie consent on your first visit to our website and on following visits, should the cookies be deleted. If you do not consent, certain areas of the website might not display properly. Please see more information on cookies under section 6, “Use of cookies”

Personal data consists of information that can be used to identify you as an individual. We collect personal data in the following situations:

  • When you submit a contact form, we collect:
    • The message from your inquiry
    • First and last name
    • The company that you work for and your position
    • Contact information (phone number, email address)
  • When you apply for an open position, we collect:
    • First and last name,
    • Contact information (phone number, email address)
    • Your CV details, including education, previous experience, date of birth and nationality

3. Why we collect the data and how we use it

We collect the information in order to:

  • Reply to and communicate with people who submit contact forms on our website, whether they submit business or recruiting queries
  • Communicate with potential candidates who send their resumes via the email address on the website
  • Communicate further information about Qubiz via our newsletter. This is sent via Mailchimp and recipients can easily unsubscribe from it at any point by clicking the Unsubscribe link in one of the emails or by sending a request at gdpr@qubiz.com
  • To track and analyze standard website traffic, traffic trends and user behavior on the website.
  • To improve and customize the user experience on our website

4. How we protect the information

We will take all the appropriate security measures to protect both non-personally identifiable and personally identifiable data inside the company. Whether it’s data concerning business or recruiting queries, all personal data is stored in the cloud, in secure databases for up to 3 years after the initial contact.

Additionally, from time to time, we’ll clean and update our databases and ask for consent in order to keep personal details. If no explicit answer is provided regarding consent, we will delete those personal details from our database.

Non-personally identifying information
We use Google Analytics to collect non-personally identifying information. Consequently, this is stored by Google in data centers distributed geographically. To improve our website experience and in order to be able to analyze traffic trends over a long period of time, we store this data for an indefinite amount of time.

5. Who has access to this information

  • Authorized members of our company and our trusted business partners. Our HR department handles recruiting messages, while business inquiries will be shared with members that have sales and business development responsibilities.
  • Potential service contractors that need the information in order to complete their assignments. This refers especially to non-personally identifiable information but may include personal data as well.
  • Third party providers whose services we use: Mailchimp and Microsoft Dynamics. We use Mailchimp in order to send newsletters about company news, open positions, and upcoming events. Consequently, the platform has access to your name and email address. Also, in order to manage business inquiries easily, we use Microsoft Dynamics as a customer relationship management platform.

6. Your rights

Qubiz respects user’s rights regarding data collection and processing. Consequently, you, as an user, are entitled to:

  • Be informed about what data we collect, why we collect it and how we use it.
  • Ask us to share with you the date we have about you
  • Ask us to correct, update, block or delete data which does not have a lawful basis for processing
  • Ask us to delete your personal data
  • Ask us to stop sending you our company newsletter
  • Object, at any time, for legitimate reasons to our data processing
  • Any other right provided by the General Data Protection Regulation

Any request about exercising the rights above will be dated, signed and sent by the person making the request by e-mail at gdpr@qubiz.com or by mail to: 2, Facliei Street – 410180 Oradea or 6, Mihai Eminescu Street – 400033 Cluj-Napoca.

7. Use of cookies

As mentioned in section 1, we use cookies to collect non-personally identifiable information.

Cookies are small files of data sent from a website’s server to your web browser and are stored on your computer. There are two types of cookies:

  • Session-based cookies: these are stored temporarily in your browser and are deleted when you exit the website
  • Persistent cookies: these are stored on your computer until their expiration date or until you delete them.

We use third party cookies for a variety of purposes, including to:

  • Identify where website visits are coming from, for instance if users visit our website by clicking a link inside an email or a paid advertisement
  • Identify website sections that are most interesting and useful for our visitors
  • Inform us of the devices and software you use to access the website
  • Track and improve our website performance
  • Track website traffic trends and standard metrics such as total number of visitors, average session duration or unique pageviews
  • Track the effectiveness and the performance of our advertising campaigns
  • Provide you with ads that are more likely to be of interest to you

For more information on cookies, please visit All About Cookies.org.

8. Changes to our privacy policy

We reserve the right to make changes to this privacy policy and to terms of use at any time. Additionally, should any changes occur, we will update the privacy policy accordingly.

9. Contact us

If you have any questions regarding this privacy policy, please contact us using the information below:

SC Qubiz SRL
1 Facliei Street
410181 Oradea
Romania
hello@qubiz.com

 

Last update: May 2018